Executive

Executive Positions

 President – Elected on even years for a two year term
  1. Chair general and executive meetings.
  2. Call meetings of the executive and of the membership [the dates and locations to be arranged for the convenience of those concerned.
  3. Arrange the agenda for meetings of the executive and of the general membership. The secretary may be called on to prepare printed copies for use at the meeting. The agenda should be prepared well in advance of a meeting to allow for adequate pre-contacts with all persons involved in the business of that meeting.
  4. Arrange for an annual general meeting and election of officers for the coming year.
  5. Appoint special committees as necessary and be ex officio member of each committee.
  6. Carry out plans set by previous committees.
  7. Act as official representative to outside groups [or name a substitute] report to the membership, commitments or activities that involve the BCTEA.
  8. Maintain knowledge of the BCTEA finances.
  9. Assist the secretary in preparing the annual report of the BCTEA’s activities, a copy of which is sent to the teachers’ union local and to the provincial specialist association. A president both represents and leads.

 

Vice-president – Elected on odd years for a two year term

The person in  this position may eventually take on the position of president. The vice president, therefore, should make every effort to learn the routines and background of the association, which is best done by actively participating. In addition, you would also communicate with executive on matters pertaining to technology education direction/challenges in the province.  Work with the executive for the betterment of technology education programs in the province.

  1. Attend all meetings of the executive committee and general meetings.
  2. Be an active member of BCTEA committees.
  3. Be ready to chair meetings or act as the president’s substitute at any time.
  4. Keep on file copies of reports and records for ready reference.
  5. Get to know many BCTEA members personally.

 

Past president

  1. Attend all executive and general meetings.
  2. Assist the president if requested.
  3. Be ready and willing to assume any task in an emergency.
  4. At the request of the president, act as nominations chairperson for the next election of officers.

 

Secretary – Elected on odd years for a two year term

In addition to keeping records , you would also communicate with executive on matters pertaining to technology education direction/challenges in the province.  Work with the executive for the betterment of technology education programs in the province.

  1. Take minutes at every executive meeting and general meeting.
  2. Be prepared to read the minutes at the following meeting of each group.
  3. Duplicate the minutes and send them to the members, the local teachers’ union, and the PSA.
  4. The president needs a copy of the minutes immediately after a meeting to act on decisions recorded therein and to check for accuracy.
  5. As directed by the president, send notices of meetings to all people concerned.
  6. Promptly acknowledge correspondence received by the BCTEA.
  7. Provide the local teachers’ union’s PD chairperson and the PSA’s president [or chapter coordinator]a duplicated list of names and addresses of the officers of the BCTEA.


Treasurer – Elected on odd years for a two year term

In addition to treasuring details, you would also communicate with executive on matters pertaining to technology education direction/challenges in the province.  Work with the executive for the betterment of technology education programs in the province.

  1. Keep an accurate record of all money belonging to the BCTEA.
  2. Be prepared to give the balance on hand and a statement of receipts and disbursements at each general and executive meeting of the BCTEA.
  3. Present an annual budget to the executive committee at the first meeting in the fall and request its adoption [the budget figures may have been prepared in the spring to request an allowance from the parent associations].
  4. Be responsible for all routines in collecting and banking duties within the BCTF.
  5. Submit cheque requisitions for payment of BCTEA’s expenditures.
  6. At the end of the year, present a written statement of receipts and expenditures to the membership, and consult her or him regarding cash balance.
  7. Orient your successor to her or his duties, after balancing the books for your school year.
  8. Label records and files, and store them in a central location.

 

Member at Large – Marketing Manager – Elected on even years for a two year term

This officer has the duty to communicate with the vendors associated with the BCTEA and to liaison with the company responsible for tradeshow setup. Eg. Showtime. In addition, you would also communicate with executive on matters pertaining to technology education direction/challenges in the province.  Work with the executive for the betterment of technology education programs in the province.

Liaison with conference vendors and BCTEA

  1. Carefully plan & organize vendor package well ahead of time – Develop a conference outline, registration form, & invite to be sent out to prospective vendors well ahead of conference date.  (May-June)
  2. Report to exc. @ post conference meeting regarding conference and vendor satisfaction
  3. Look for opportunities to grow the vendor list by bringing in new marketing partners
  4. Manage all registration & banking duties for marketing vendors. (All vendor conference fees/membership fees to be deposited in BCTEA account)
  5. Pay attention to conference details, planning arrangements, contacts & dates:
    • Follow up with vendors regarding registration and ensuring inquiries are responded to
    • Maintain a list of vendors & contact information
    • Assist vendors with set-up @ conference


Member at Large – Registrar – Elected on odd years for a two year term

This officer has the duty to assist the conference committee in the organization and run the registration for the annual conference. In addition, you would also communicate with executive on matters pertaining to technology education direction/challenges in the province.  Work with the executive for the betterment of technology education programs in the province.

  1. Coordinate with the online vender to layout webpage.
  2. Complete report for the membership list as required by the BCTF.
  3. Report back to the executive at the post conference meeting.
  4. Keep an accurate record and management of all money in the BCTEA conference account, along with the other conference account signing officers.
  5. Be prepared to give the balance on hand and a statement of receipts and disbursements at executive meetings of the BCTEA.
  6. Remit membership fees collected from registrations to the BCTF.
  7. Maintain Conference tasks and jobs information to be passed on to the host conference committee. Keep record of past presenter’s, assist in surveys to see what members want for conference presentations, etc.

 

Member at Large – Communications – Elected on even years for a two year term

This officer has the duty to maintain and develop means of communication for the BCTEA. In addition, you would also communicate with executive on matters pertaining to technology education direction/challenges in the province.  Work with the executive for the betterment of technology education programs in the province.

  1. Keep the website current and up to date with information relevant to the business of the BCTEA.
  2. Maintain and moderate the BCTEA listserve.
  3. Moderate, post relevant information and accept people onto the BCTEA Group Facebook page.
  4. Gather articles and information relevant to the BCTEA and publish the BCTEA E-VIEW newsletter to be sent out on a monthly or bi-monthly basis via the listserve.
  5. Gather information from conference organizers and publish the conference schedules, workshop descriptions, agendas, etc which are sent out on the listserve and posted on the BCTEA website.
  6. Ensure payment is made to maintain the BCTEA domain name and WHOIS publication.
  7. Maintain and update the BCTEA database on all the shop teachers/programs around the province
  8. Check regularly, then respond/forward any questions sent to the BCTEA through the emails:  info@bctea.org or through replies to the listserve (psa-bctea@list.bctf.ca)